If you only need to share a few rows or a table from Excel, sending the entire workbook is often unnecessary. You can turn the selected cells into a static image and use it in an email, presentation, report, or document.
Quick answer
If you only need a quick picture of selected Excel cells, Excel's built-in Copy as Picture feature is usually the simplest option. A screenshot works when you need exactly what is visible on screen. If you want to adjust column widths, scale the table, highlight cells or redact information before exporting, PasteTable gives you more control over the final image.
3 Ways to Turn an Excel Table Into an Image
1. Use Excel's Copy as Picture
Microsoft Excel includes a native feature that allows you to copy cells and paste them directly as an image. This works entirely inside Excel.
- Select the cells.
- Open Home → Copy → Copy as Picture.
- Choose the required appearance/format.
- Paste the picture into the destination.
Best for: Quick images directly from Excel.
Limitation: Layout adjustments are more limited once the picture has been created.
Excel reference: Microsoft Support — Copy as Picture
2. Take a Screenshot
If you simply need a visual snapshot of what is currently visible on your monitor, a screenshot can be the fastest option.
Best for: Capturing exactly what is visible on screen.
Limitations:
- may include Excel UI
- wide tables may become difficult to read
- cropping may be required
- resizing the entire screenshot can reduce practical readability
3. Use PasteTable
If you want to clean up the table before creating the image, PasteTable provides a different workflow. It takes your copied table data and reconstructs it as an editable representation inside the tool.
- Select the Excel cells you want.
- Copy them.
- Paste them into PasteTable.
- Adjust individual column widths.
- Change the overall scale.
- Highlight or redact cells if needed.
- Copy the image or download PNG.
Useful when: The table needs cleanup or layout adjustment before you share it.
Note: PasteTable reconstructs the copied table for editing and image export, but does not preserve every native Excel formatting feature.
Which Method Should You Use?
| Method | Best for | Main limitation |
|---|---|---|
| Excel Copy as Picture | Quickly creating a picture directly from selected Excel cells. | Less control over the layout after the picture is created. |
| Screenshot | Capturing exactly what is visible on screen. | May include surrounding UI and can be awkward for wide tables. |
| PasteTable | Adjusting table layout before exporting or sharing. | Requires copying the selected cells into PasteTable. |
How to Convert an Excel Table with PasteTable
- Select the table in Excel. Highlight the specific rows and columns you need.
- Copy the cells. Press Ctrl+C (Windows) or Cmd+C (Mac).
- Paste into PasteTable. Go to the Excel to Image converter and press Ctrl+V.
- Adjust column widths. Hover between column headers and drag to resize.
- Adjust scale. Use the slider to ensure the table fits nicely.
- Highlight or redact. Use the toolbar to draw attention to cells or hide sensitive data.
- Copy the image or download PNG. Export the high-resolution result.
Handling Wide Excel Tables
A wide spreadsheet can look fine while working in Excel but become difficult to use once turned into a static image. Reducing the scale alone makes everything smaller.
With the PasteTable workflow, adjusting column widths first can remove unnecessary horizontal space while preserving readability.
Very wide Excel table. Difficult to fit and read when exported as-is.
Scale reduced + column widths adjusted. Compact readable image.
Privacy Note
You don't need to upload your Excel workbook. PasteTable works from the table data you copy into your clipboard, and the pasted table is processed entirely locally in your browser.
Common Questions
Can I convert only part of an Excel sheet to an image?
Can I save an Excel table as PNG?
Is a screenshot the same as converting an Excel table to an image?
Can I convert an Excel table without uploading the workbook?
.xlsx file upload step.Can I resize columns before exporting?
Ready to adjust your table?
Copy your selected Excel cells into PasteTable, fine-tune the layout, and export a clean image.
Convert Excel Table to Image